The IRS requires employers to report wage and salary information such as the amount of federal, state and other taxes withheld for employees on Form W-2. Progress Steps Employer Info Employee Info Salary Info Preview Checkout Clear Form Step 1 of 5 - Employer Info 20% Formpros DownloadTax YearSelect the tax year for which you are preparing this IRS Form W-2.Tax Year*201920182017Employer InformationEmployer Name*Employer Address* Street Address City Select StateAlabamaAlaskaArizonaArkansasCaliforniaColoradoConnecticutDelawareDistrict of ColumbiaFloridaGeorgiaHawaiiIdahoIllinoisIndianaIowaKansasKentuckyLouisianaMaineMarylandMassachusettsMichiganMinnesotaMississippiMissouriMontanaNebraskaNevadaNew HampshireNew JerseyNew MexicoNew YorkNorth CarolinaNorth DakotaOhioOklahomaOregonPennsylvaniaRhode IslandSouth CarolinaSouth DakotaTennesseeTexasUtahVermontVirginiaWashingtonWest VirginiaWisconsinWyomingArmed Forces AmericasArmed Forces EuropeArmed Forces Pacific State ZIP Code EIN*State ID Number Employee InformationEmployee Name* First Last Employee Address* Street Address City Select StateAlabamaAlaskaArizonaArkansasCaliforniaColoradoConnecticutDelawareDistrict of ColumbiaFloridaGeorgiaHawaiiIdahoIllinoisIndianaIowaKansasKentuckyLouisianaMaineMarylandMassachusettsMichiganMinnesotaMississippiMissouriMontanaNebraskaNevadaNew HampshireNew JerseyNew MexicoNew YorkNorth CarolinaNorth DakotaOhioOklahomaOregonPennsylvaniaRhode IslandSouth CarolinaSouth DakotaTennesseeTexasUtahVermontVirginiaWashingtonWest VirginiaWisconsinWyomingArmed Forces AmericasArmed Forces EuropeArmed Forces Pacific State ZIP Code SSN*Employee Marital Status*SingleMarried Salary InformationAnnual Salary*Please enter a number greater than or equal to 0. Enter the amount paid to the employee - not including tips.Wages, tips, other compensationPlease enter a number greater than or equal to 0.Income, Social Security, Medicare & State Tax Values shown below are calculated based on salary & location. Auto-calculation is enabled for your convenience only, all values can be edited to reflect actual tax withholdings.Federal Income Tax Withheld*Social Security Tax Withheld*Medicare Tax Withheld*State Income Tax*Show MoreAdditional Information Show additional information, like tips & local income Additional Information The following fields are not very common and are only necessary to complete if you meet the requirements. Please read description for each field carefully.Control NumberLeave blank if does not applyDependent Care BenefitsSet to 0 if does not apply Use the following fields if employee receives tips as compensation.Social Security TipsPlease enter a number greater than or equal to 0.Set to 0 if does not applyAllocated TipsPlease enter a number greater than or equal to 0.Set to 0 if does not apply Check any of the following boxes that are relevant to the employee.Statutory EmployeeEmployee doesn’t receive compensation in the form of a regular paycheck - for instance, they work 100 percent on commission. Statutory Employee Retirement PlanEmployee has access to a 401k or 403b at work, which may limit their ability to get tax incentives normally associated with an IRA. Retirement Plan Third-Party Sick PayEmployee received some form of compensation from an outside party for sick pay, such as an insurance company. Third-Party Sick Pay The IRS recognizes roughly 30 different forms of deferred compensation. Use these fields to report deferred compensation employee has received or leave blank if does not apply.Tax Code (12A)Code A—Uncollected social security or RRTA tax on tipsCode B—Uncollected Medicare tax on tipsCode C—Taxable cost of group-term life insurance over $50,000Code D—Elective deferrals under a section 401(k) cash or deferred arrangement (plan)Code E—Elective deferrals under a section 403(b) salary reduction agreementCode F—Elective deferrals under a section 408(k)(6) salary reduction SEPCode G—Elective deferrals and employer contributions (including nonelective deferrals) to any governmental or nongovernmental section 457(b) deferred compensation planCode H—Elective deferrals under section 501(c)(18)(D) tax-exempt organization planCode J—Nontaxable sick payCode K—20% excise tax on excess golden parachute payments (not applicable to Forms W-2AS, W-2CM, W-2GU, or W-2VI)Code L—Substantiated employee business expense reimbursementsCode M—Uncollected social security or RRTA tax on taxable cost of group-term life insurance over $50,000 (for former employees)Code N—Uncollected Medicare tax on taxable cost of group-term life insurance over $50,000 (for former employees)Code P—Excludable moving expense reimbursements paid directly to employeeCode Q—Nontaxable combat payCode R—Employer contributions to an Archer MSACode S—Employee salary reduction contributions under a section 408(p) SIMPLE planCode T—Adoption benefitsCode V—Income from the exercise of nonstatutory stock option(s)Code W—Employer contributions to a health savings account (HSA)Code Y—Deferrals under a section 409A nonqualified deferred compensation planCode Z—Income under a nonqualified deferred compensation plan that fails to satisfy section 409ACode AA—Designated Roth contributions under a section 401(k) planCode BB—Designated Roth contributions under a section 403(b) planCode CC—HIRE exempt wages and tips (2010 only)Code DD—Cost of employer-sponsored health coverageCode EE—Designated Roth contributions under a governmental section 457(b) planCode FF—Permitted benefits under a qualified small employer health reimbursement arrangementAmount (12A)Tax Code (12B)Code A—Uncollected social security or RRTA tax on tipsCode B—Uncollected Medicare tax on tipsCode C—Taxable cost of group-term life insurance over $50,000Code D—Elective deferrals under a section 401(k) cash or deferred arrangement (plan)Code E—Elective deferrals under a section 403(b) salary reduction agreementCode F—Elective deferrals under a section 408(k)(6) salary reduction SEPCode G—Elective deferrals and employer contributions (including nonelective deferrals) to any governmental or nongovernmental section 457(b) deferred compensation planCode H—Elective deferrals under section 501(c)(18)(D) tax-exempt organization planCode J—Nontaxable sick payCode K—20% excise tax on excess golden parachute payments (not applicable to Forms W-2AS, W-2CM, W-2GU, or W-2VI)Code L—Substantiated employee business expense reimbursementsCode M—Uncollected social security or RRTA tax on taxable cost of group-term life insurance over $50,000 (for former employees)Code N—Uncollected Medicare tax on taxable cost of group-term life insurance over $50,000 (for former employees)Code P—Excludable moving expense reimbursements paid directly to employeeCode Q—Nontaxable combat payCode R—Employer contributions to an Archer MSACode S—Employee salary reduction contributions under a section 408(p) SIMPLE planCode T—Adoption benefitsCode V—Income from the exercise of nonstatutory stock option(s)Code W—Employer contributions to a health savings account (HSA)Code Y—Deferrals under a section 409A nonqualified deferred compensation planCode Z—Income under a nonqualified deferred compensation plan that fails to satisfy section 409ACode AA—Designated Roth contributions under a section 401(k) planCode BB—Designated Roth contributions under a section 403(b) planCode CC—HIRE exempt wages and tips (2010 only)Code DD—Cost of employer-sponsored health coverageCode EE—Designated Roth contributions under a governmental section 457(b) planCode FF—Permitted benefits under a qualified small employer health reimbursement arrangementAmount (12B)Tax Code (12C)Code A—Uncollected social security or RRTA tax on tipsCode B—Uncollected Medicare tax on tipsCode C—Taxable cost of group-term life insurance over $50,000Code D—Elective deferrals under a section 401(k) cash or deferred arrangement (plan)Code E—Elective deferrals under a section 403(b) salary reduction agreementCode F—Elective deferrals under a section 408(k)(6) salary reduction SEPCode G—Elective deferrals and employer contributions (including nonelective deferrals) to any governmental or nongovernmental section 457(b) deferred compensation planCode H—Elective deferrals under section 501(c)(18)(D) tax-exempt organization planCode J—Nontaxable sick payCode K—20% excise tax on excess golden parachute payments (not applicable to Forms W-2AS, W-2CM, W-2GU, or W-2VI)Code L—Substantiated employee business expense reimbursementsCode M—Uncollected social security or RRTA tax on taxable cost of group-term life insurance over $50,000 (for former employees)Code N—Uncollected Medicare tax on taxable cost of group-term life insurance over $50,000 (for former employees)Code P—Excludable moving expense reimbursements paid directly to employeeCode Q—Nontaxable combat payCode R—Employer contributions to an Archer MSACode S—Employee salary reduction contributions under a section 408(p) SIMPLE planCode T—Adoption benefitsCode V—Income from the exercise of nonstatutory stock option(s)Code W—Employer contributions to a health savings account (HSA)Code Y—Deferrals under a section 409A nonqualified deferred compensation planCode Z—Income under a nonqualified deferred compensation plan that fails to satisfy section 409ACode AA—Designated Roth contributions under a section 401(k) planCode BB—Designated Roth contributions under a section 403(b) planCode CC—HIRE exempt wages and tips (2010 only)Code DD—Cost of employer-sponsored health coverageCode EE—Designated Roth contributions under a governmental section 457(b) planCode FF—Permitted benefits under a qualified small employer health reimbursement arrangementAmount (12C)Tax Code (12D)Code A—Uncollected social security or RRTA tax on tipsCode B—Uncollected Medicare tax on tipsCode C—Taxable cost of group-term life insurance over $50,000Code D—Elective deferrals under a section 401(k) cash or deferred arrangement (plan)Code E—Elective deferrals under a section 403(b) salary reduction agreementCode F—Elective deferrals under a section 408(k)(6) salary reduction SEPCode G—Elective deferrals and employer contributions (including nonelective deferrals) to any governmental or nongovernmental section 457(b) deferred compensation planCode H—Elective deferrals under section 501(c)(18)(D) tax-exempt organization planCode J—Nontaxable sick payCode K—20% excise tax on excess golden parachute payments (not applicable to Forms W-2AS, W-2CM, W-2GU, or W-2VI)Code L—Substantiated employee business expense reimbursementsCode M—Uncollected social security or RRTA tax on taxable cost of group-term life insurance over $50,000 (for former employees)Code N—Uncollected Medicare tax on taxable cost of group-term life insurance over $50,000 (for former employees)Code P—Excludable moving expense reimbursements paid directly to employeeCode Q—Nontaxable combat payCode R—Employer contributions to an Archer MSACode S—Employee salary reduction contributions under a section 408(p) SIMPLE planCode T—Adoption benefitsCode V—Income from the exercise of nonstatutory stock option(s)Code W—Employer contributions to a health savings account (HSA)Code Y—Deferrals under a section 409A nonqualified deferred compensation planCode Z—Income under a nonqualified deferred compensation plan that fails to satisfy section 409ACode AA—Designated Roth contributions under a section 401(k) planCode BB—Designated Roth contributions under a section 403(b) planCode CC—HIRE exempt wages and tips (2010 only)Code DD—Cost of employer-sponsored health coverageCode EE—Designated Roth contributions under a governmental section 457(b) planCode FF—Permitted benefits under a qualified small employer health reimbursement arrangementAmount (12D) Enter local wages, tips and income tax below, or leave blank if not available.Local Wages, Tips, etc.Local Income TaxLocality Name PDF Preview Billing InformationEmail* Your completed document will be sent instantly to the following email address.Billing Address* Street Address Address Line 2 City StateAlabamaAlaskaArizonaArkansasCaliforniaColoradoConnecticutDelawareDistrict of ColumbiaFloridaGeorgiaHawaiiIdahoIllinoisIndianaIowaKansasKentuckyLouisianaMaineMarylandMassachusettsMichiganMinnesotaMississippiMissouriMontanaNebraskaNevadaNew HampshireNew JerseyNew MexicoNew YorkNorth CarolinaNorth DakotaOhioOklahomaOregonPennsylvaniaRhode IslandSouth CarolinaSouth DakotaTennesseeTexasUtahVermontVirginiaWashingtonWest VirginiaWisconsinWyomingArmed Forces AmericasArmed Forces EuropeArmed Forces Pacific State ZIP Code Got a discount code? Total $0.00 This iframe contains the logic required to handle Ajax powered Gravity Forms. Form W-9 IRS Form W-9 is used to request taxpayer identification number from hired contractors and other vendors that are not direct employees. Form W-4 Employee’s withholding allowance certificate – complete this form so that your employer can withhold the correct federal income tax from your pay.