Take the Guesswork out of W-2 Form Creation
When you’re a business owner, tax season comes early. In addition to doing your personal and corporate 1040s, you also need to distribute information to your employees and independent contractors each year so that they can complete their tax forms.
There’s no need to get bogged down or discouraged by this paperwork, though.
Our fillable forms make it simple to generate and print out W-2 forms for your employees. All you need is basic employment and salary information. Our generator tool calculates the state and federal tax withholdings for you automatically.
Still confused about the details?
The following step-by-step guide explains how to fill out each of the fields contained on the W2 form.
W-2 in a Nutshell
W-2 is an IRS form employers that are required to complete and distribute to their employees by January 31 of each calendar year.
Employers also need to file a copy of the form with the Social Security Administration (SSA) by the end of February. The SSA uses that information to determine future social security, disability, and Medicare benefits.
W-2 forms are different from two other tax forms they are sometimes confused with, W-9 and 1099 MISC forms. A W-9 form is the form employers have independent contractors fill out at the time of hire. That form contains all the information an employer needs to complete IRS 1099 MISC forms.
The 1099 MISC form is the equivalent of a W-2 form for independent contractors. It reports the amount a contractor earned in a given tax year.