Take the Guesswork out of W-2 Form Creation
When you’re a business owner, tax season comes early. In addition to doing your personal and corporate 1040s, you also need to distribute information to your employees and independent contractors each year so that they can complete their tax forms.
There’s no need to get bogged down or discouraged by this paperwork, though.
Our fillable forms make it simple to generate and print out W-2 forms for your employees. All you need is basic employment and salary information. Our generator tool calculates the state and federal tax withholdings for you automatically.
Still confused about the details?
W-2 in a Nutshell
W-2 is an IRS form employers that are required to complete and distribute to their employees by January 31 of each calendar year.
Employers also need to file a copy of the form with the Social Security Administration (SSA) by the end of February. The SSA uses that information to determine future social security, disability, and Medicare benefits.
W-2 forms are different from two other tax forms they are sometimes confused with, W-9 and 1099 MISC forms. A W-9 form is the form employers have independent contractors fill out at the time of hire. That form contains all the information an employer needs to complete IRS 1099 MISC forms.
The 1099 MISC form is the equivalent of a W-2 form for independent contractors. It reports the amount a contractor earned in a given tax year.
Why do you need to use W2 Form
As an employer, you need W-2 Form to inform the government how much you have paid to and withheld from each employee. The Form also provides the employee with information that is included in his or her income tax form. For example, how much you have added to your retirement plan, your social security and medical earnings, and even any amount you received for your health insurance. It gives the Social Security Administration and the Internal Revenue Service a clear picture of your income tax returns.
When do you need the W2 Form?
Your employers (current or former) are generally required to send you the W2 Form for the previous year by the end of the January. If you have changed your address or employers, you can contact your old employers to update your address and send you the copy W2 Form.
In case, the form might be delivered to a wrong address, then, you might able to access your W-2 online.
Are there any deadlines or times when this form is needed?
As an employer, you must complete and distribute Form W-2 to employees by January 31. Form W-2, along with Form W-3, should also be filed with Social Security Administration (SSA) by January 31. This deadline applies to both e-filing as well as mail submissions. If you file after the deadline, it may result in late filing penalties. However, if January 31 falls on a weekend or any national holiday, the deadline will be shifted to the next business day.
What are the main things that go on this form?
On W-2 Form, you need to include standard information about your employee and business:
- You Business Name, Adress, and State Tax ID Number
- Employees Name, Address, and Social Security Number
- Total wages, Social Security or other compensation
What are the most common mistakes to avoid?
Mistakes made on Form W-2 can cause several confusions and headaches both for employers and employees, even some of which an employer can be penalized for. The most common mistakes to avoid on W-2 Form include:
- Using a form from the wrong year
- Incorrect Employee Names and Social Security Numbers
- Using Titles and Abbreviations in Name Fields
- Missing the Filing Deadlines
- Failing to use Black Ink
- Missing Employer’s Identification Number (EIN)
- Failure to Complete the “Retirement Pan or Medicare Wage” Block
Correcting Mistakes on W2- Form
If you make a mistake on Form W-2, you can use Form W-2c to make corrections and send a corrected return.
Do I need to use a lawyer, accountant, or attorney to help me?
When it comes to taxes, you can do it yourself. Most often, businesses rely on tax professionals like lawyers or legal attorneys to take care of the tedious details of tax and other legal needs. But these legal entities can cost you much. You can save your time, stress as well as money by downloading the form online. There are several web-based software that allows you to download W-2 forms easily and safely. If you opt to access your W-2 online, you have to download and print your own copies. It’s a simple and easier process that eliminates the waiting time for paper copies.
Why use our W-2 Form generator?
W-2 generator is the simplest, easiest, and the most advanced W-2 generator tool that can help you create W2 Form in less than 2 minutes. It can be automatically filled with correct calculations and ready to be sent to your employees. Providing your company as well as employees’ information is all you need to create your W-2 form with us instantly!